Receptionist

Seeking a friendly Receptionist for office duties. Apply now!

Qualifications 12th pass from any board

Salary: Rs. 8,000 per month

Job Role

1. Greeting and Directing Visitors: Receptionists are often the first point of contact for visitors, clients, and employees entering the office. They greet them warmly and direct them to the appropriate person or department.
2. Answering Phone Calls: Receptionists handle incoming phone calls, take messages, and transfer calls to the appropriate person or department. They may also provide basic information to callers.
3. Scheduling Appointments: Receptionists manage schedules and appointments for staff members, including booking meeting rooms and coordinating conference calls.
4. Managing Mail and Deliveries: They receive and sort mail and packages, distribute them to the appropriate recipients, and handle outgoing mail and shipments.
5. Administrative Support: Receptionists provide general administrative support, such as data entry, filing, photocopying, and faxing documents.
6. Maintaining Reception Area: They ensure the reception area is clean, organized, and presentable at all times. This includes tidying up magazines, straightening furniture, and ensuring that promotional materials are stocked.
7. Handling Inquiries: Receptionists may respond to inquiries from clients, customers, and employees, either in person, by phone, or via email. This could involve providing information about the company, its products or services, or directing inquiries to the appropriate department.
8. Assisting with Office Security: Receptionists may monitor visitor access and issue visitor badges. They may also be responsible for ensuring that security procedures are followed, such as checking identification for visitors.
9. Technology Skills: Proficiency with office equipment such as multi-line phone systems, fax machines, printers, and copiers is often required. Additionally, receptionists may need to use email, word processing, spreadsheet, and scheduling software.
10. Communication Skills: Strong verbal and written communication skills are essential for receptionists to interact effectively with visitors, callers, and colleagues. They should be able to convey information clearly and professionally.
11. Multitasking and Time Management: Receptionists often juggle multiple tasks simultaneously, so the ability to prioritize and manage time effectively is crucial.
12. Professionalism and Customer Service: Receptionists represent the company to clients, visitors, and callers, so professionalism, friendliness, and excellent customer service skills are essential.